February 3, 2008
Dear DDP Services and Activities Fee 2008-2009 Applicants:
Welcome to the DDP Services and Activities Fee hearing and allocation process. This information is intended to serve as a guide to help streamline the process for S & A Fees, and inform you of the rules and procedures that the committee has implemented for this year.
Listed below are the stipulations and rules for the S and A Fee process:
1) Allocations must provide student benefit.
The committee will be allocating student fee money, and all groups or individuals requesting money should be able to show student interest, involvement or benefit.
2) The Advisor/Director - or their designee - is strongly encouraged to be present during the presentation.
It is strongly encouraged the individual responsible for the budget, as well as the program advisor, be present during the presentation to answer questions related to the program.
3) There will be a suggested allotted time period of twenty-five minutes.
5 minutes to present budget request.
20 minutes to field questions from committee members. This time is not required, but provided for if needed.
4) The only information that will be taken into consideration will be the application packet.
If you would like to include visual aids so the committee has a visual idea of the proposal, you must submit these materials with the application and provide the visual aids in electronic format.
5) One request will be submitted for the calendar year.
At this time the committee does not require separate requests for the summer session and academic year. Please submit one request for the entire calendar year.
6) Budgets will include a summary of the current budget (if applicable) and the proposal for the upcoming year.
7) Submitted budgets will be filled out using the available form:
The committee will only consider budgets using this format.
The form will allow the committee to distinguish between what groups will need for the coming year to maintain current services, and those groups who have requests for potential expansion.
8) Lastly, please log into the ASWSU-DDP chat room on time to prevent any delays.
Please make sure you download the appropriate software for the chat room if needed. Instructions for this are on the web site.
Please recognize that the process for WSU-DDP S & A fee allocation is designed for the single purpose of providing programs and services for all students at Washington State University -Distance Degree Programs. Please ensure your materials and your presentation clearly address what programs and services your allocation would fund.
It is important to note every indication from the WSU Budget Office points to continuing difficult challenges regarding the allocation of the money. Please keep in mind as you prepare your presentation the committee will attempt to grant all the needs of the online campus community. If the requests outweigh the funds the committee may need to adjust requests accordingly.
Applications are due March 7th by 4:00 pm at Washington State University Distance Degree Programs, room 106 Van Doren Hall, P.O. Box 645220, Pullman WA 99164-5220 ATTN: Colleen Cook. Please send attachments to cook@wsu.edu.
Applications will not be accepted if submitted after this time.
The hearings and deliberations will be held April 1st from 5:00-8:00pm PST in the ASWSU-DDP chat room at http://www.aswsu-ddp.wsu.edu/connection. Make sure to download the appropriate software to use the chat room in advance of the meeting. Instructions are provided on the above web site. If you have budget or general questions regarding completion of the template, please feel free to call Colleen Cook, Area Finance Officer, at 509-335-6841 or e-mail her at cook@wsu.edu.
If you have any additional questions please feel free to call the Carissa Morgan at 509-335-3557. The Distance Degree Programs S&A Fee Committee looks forward to hearing your requests. Best of luck as you prepare your applications.
Sincerely,
Debby Poris
Chair DDP S&A Fee Committee
